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Managing access and feature controls for your organisation

Need help setting up your team's access permissions and features? You're in the right place!

As a team admin, you've got the power to customise access rights, permissions, and features based on your organisation's needs. Let's walk through how to set everything up.

Before you begin

If you need help with:

Need urgent assistance? Contact the Canva support team for help.

Setting up team access controls

Step 1: Access your permissions settings

  1. Click the gear icon (Settings) from your homepage
  2. Under your team section, click Permissions
  3. Navigate to the Access tab

Step 2: Configure joining policies

Click the Who can join this team? dropdown and choose from:

  • Only invited people can join
  • Anyone with a verified company email domain can join
  • Anyone with a verified company email domain can request to join

Step 3: Set leaving permissions

To protect your content when team members depart:

  1. Find the Who can leave this team? dropdown
  2. Choose between:
    • Admins only (recommended for content security)
    • Everyone (note: this means you can't control content transfer)

Step 4: Manage invite permissions

Under Who can invite new members? choose from:

  • Everyone
  • Members with admin approval
  • Admins and brand designers
  • Admins only

Note: If you select Everyone, any new member who joins will count toward your subscription and may incur additional charges. Review your plan before enabling this option.

How do you configure role-based access and email visibility?

To manage team roles and control who can see member email addresses, use the Access tab in your team's Permissions settings. Role changes can only be made by team admins.

Note that only team admins can modify team member roles, and only team admins and brand designers have publishing rights for Brand Templates.

To access these settings, go to Settings (gear icon) > Permissions and select the Access tab.

To configure group creation and email visibility:

  1. Under Who can create groups?, select Everyone or Admins only.
  2. Under Who can view member emails?, select Everyone or Admins only.

How do you manage feature controls for your team?

Feature controls let team admins enable or disable specific Canva tools and capabilities for all team members. Settings are grouped into five categories: Magic and AI, Canva content, Team content, Share and Publish, and Integrations.

To customise which features your team can access, go to Settings (gear icon) > Permissions. Navigate to the Features tab and configure the categories below.

Magic and AI

  • Canva Assistant settings
  • Dream Lab access
  • Magic feature permissions

Canva content

  • Template usage controls
  • Element access settings

Team content

  • Content transfer settings
  • Import permissions

Share and Publish

  • Content sharing controls
  • Publishing permissions

Integrations

  • Third-party app workflow settings

Need more help?

Some advanced controls are only available on Canva Teams or Canva Enterprise plans. Check the Canva Enterprise features page for the latest plan-specific availability, including additional control over:

  • Team joining policies
  • New member invite restrictions
  • Email visibility settings

Still have questions? Visit the Canva Help Centre or contact the Canva support team directly.